FileName Extreme

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What is SubRosaSoft FileName Extreme?

FileName Extreme allows you to change the names of files within a folder much more quickly than renaming them manually. There are many transformations available, from adding a prefix or suffix, to cleaning a file name for posting online, to renumbering and batch labeling. You can filter out certain file types, or you can select individual files within your preview. And FileName Extreme lets you see a preview of what your new file names will be before actually renaming them, giving you the option to refine your choices.

It’s powerful and fast. But what really separates FileName Extreme from other file renaming tools is its ability to include a file’s metadata in renaming.

What is meta data? In general, meta data is information that goes along with a file, but isn’t part of its content. The most understandable examples of meta data are the dates associated with a file. When a file was created, when it was modified, or when it was last opened are all examples of meta data you might see whenever you open a Finder window in list or column view.

But there are many other examples of meta data, such the file’s size or its kind, the file’s owner or the last date it was seen, or whether the file is locked or hidden. Some files—audio and image files in particular—include lots of meta data that you can use. For example, you might have a photo from your last vacation called ‘001 Thailand.jpeg’. With FileName Extreme’s EXIF MetaData type, you could add your camera name and exposure setting to it (and all of the other files you took on the same trip), e.g., ‘001 Thailand [Canon EOS D5 f5.6].jpeg’. FileName Extreme gives you the flexibility to suit your own needs.

Why would I want to use FileName Extreme?

  • Batch convert file and folder names
  • Make file naming consistent, e.g. covert all .JPG extensions to .jpeg
  • Prepare files for posting online, e.g., replacing spaces with underscores, making everything lowercase, and removing special characters
  • Correct errors in naming convention, e.g., batch replace the phrase ‘New Zeeland’ with ‘New Zealand’
  • Add date information to file names, either as a prefix, a suffix, or a complete replacement
  • Perform complex search and replace within filenames using either delimiters or (for advanced users) regular expressions.

In addition, with FileName Extreme, you can:

  • Export a list of the files for inclusion with the files for a client
  • Resequence a batch of numbered files using their modification dates to provide the new numbering order.
  • View and export file’s metadata e.g. Author, digitized dates, lens, GPS, and etc…
  • Batch convert filenames for use in another operating system.
  • Export iTunes music artwork to JPEG (or PNG)
  • Export iTunes song lyrics to text files
  • Save all your files’ metadata into a spreadsheet e.g. Artist, Lens or Camera Make and Model, song titles, track numbers, and etc…
  • Obtain a detailed list of your files (for example, modification dates, owner, permission, plus many others)

If you own SubRosaSoft FileName Extreme, SubRosaSoft CameraSalvage Pro, or SubRosaSoft MacForensicsLab, you can use FileName Extreme to assist in renaming recovered files.

  • Use EXIF meta data embedded in Camera RAW or JPEG files to rename a file, e.g., ‘10000123.jpg’ to ‘2013-07-16 19-05-36 Nikon.jpg
  • Use Audio meta data embedded in music files, e.g., ‘200220997.mp3’ to ‘Morning Phase Beck Cycle 1.mp3’
  • Add sequenced and labeled names to recovered files within the same project.

FileName Extreme’s ability to extract meta data goes beyond merely renaming files. While you can use virtually any available meta data to rename files, FileName Extreme will also allow you to export meta data.

For forensics, use FileName Extreme to:

  • Add MD5 hash data to file names, then export a list for later data integrity verification
  • Batch export any or all meta data for a set of files, saving the results as CSV, tab-delimited text, PDF, or XML (Excel Workbook).

2: Getting Started — The Basics of SubRosaSoft FileName Extreme

System Requirements

SubRosaSoft FileName Extreme is designed to run on Macs with the following minimum specifications:

  • Apple Macintosh CPU (64-bit Intel based)
  • Mac OS X (10.7.3 Lion or higher)
  • At least 2 GB of RAM
Online Purchase

When purchasing the software online at: www.subrosasoft.com/, the registration number is automatically emailed as part of the purchase confirmation. If a confirmation email does not appear in your email inbox, please check that it is not in the junk mail folder before requesting technical support. Please print your confirmation email, and store it in a safe and secure place for future reference.

Registration Number

Each user is required to have a registration number for the actual renaming of the files or exporting any file information.

Selecting Enter Serial Number… displays a window for entering the Registration number.

FileName Extreme Enter License Number Area

The serial number is in 4 groups of 8 alpha-numeric characters. Once entered correctly, the Accept button will be enabled and you can click on it to register the software.

If the software has already been registered, the Clear, Purchase, and Accept buttons will be disabled. And the serial number boxes will be populated with a half of the serial for future reference.

FileName Extreme Serial Information

No Registration Number – Trial Mode

Without a registration number, FileName Extreme runs with limited functionality. In Trial Mode, the user will be able to preview the new names, but will be unable to apply the changes or export any data. For full operation, the user must register his or her version of FileName Extreme. To do this, purchase the software online from www.subrosasoft.com, then simply select “Enter Serial Number…“ from the Window drop menu, and enter or paste your valid registration number.

Lost Registration Numbers

Please ensure that you keep your registration number in a safe and secure place. Print out confirmation emails, or back them up. SubRosaSoft cannot guarantee the re-issue of serial numbers for our software.

Site Licenses

Site Licences can be purchased online via www.subrosasoft.com/. For volume discounts please contact us directly via email: sales@subrosasoft.com.


Obtaining the Latest Version

Downloading from the Web Site

It is important to have the latest version of the SubRosaSoft FileName Extreme software. The latest version is always available for download on our web site at: www.subrosasoft.com/

SubRosaSoft FileName Extreme versions are distributed in DMG format, and can be mounted on the Desktop in the Mac OS Finder by simply double-clicking the file icon. In the FileName Extreme window, you will find the File Name Extreme application, the latest Read Me document, and the manual.

Installing or Updating via Download

Once in the FileName Extreme window, simply drag SubRosaSoft FileName Extreme from the disk image window into the Applications folder. If prompted to replace an existing version of the file, click Replace.

Removing the software

To remove the software, drag the SubRosaSoft Cache Detective from the Applications folder into the Trash can.

Finding Help & Technical Support

Should you need assistance while working with SubRosaSoft Cache Detective, there are a number of sources for help:

Help within SubRosaSoft Cache Detective

To get help with any questions you may have about the operation of SubRosaSoft Cache Detective, select ‘ Help’ from the drop-down Help menu.

Technical Support

Our technical support is free via email and can be accessed at the following address: support@subrosasoft.com. Support hours are 10am to 6pm Pacific Standard Time Monday through Friday (GMT -8).

In addition to any support question(s), you must include ALL of the following pieces of information:

  • Valid registration number.
  • System configuration(s) — hard drive make, model, memory configuration, and the model of the Mac you are running the software on.
  • System OS version.

3: Using SubRosaSoft FileName Extreme

The basic steps for using FileName Extreme to rename files 1. Choose and Examine the folder containing the files you want to rename. 2. Choose the Renaming Type. 3. Choose the file types you want to rename. The program ignores all non-matching files and folders. 4. Get a Preview of the new file names. 5. If all is OK, then apply the changes by using one of the Rename options.

The Main Windows — An Overview

There are three main steps in FileName Extreme: one for choosing the folder for examination, one for choosing your filters for Renaming file, and one for renaming the files and exporting of file information. You can navigate to the next step by clicking the Next button. You can navigate to the previous step by clicking the Back button.

Immediately after start-up, you will see the FileName Extreme window. This is the starting point for any new renaming task you wish to perform. You will select the folder and conduct a quick examination of the files.

FileName Extreme Main Introduction Window

Once you have selected the folder and run an initial scan on it, FileName Extreme automatically moves to the next step, allowing you to select the criteria for renaming the files.

FileName Extreme Main Window for Types

When you are satisfied with the criteria, you can click Next to move on to previewing and finally renaming the files.

FileName Extreme Preview Window

Menu Items

There are a few items on the menu bar specific to SubRosaSoft FileName Extreme

FileName Extreme Menu Selections

Selecting this menu will display a window for entering the Registration number. If the software has already been registered, the Clear, Purchase, and Accept buttons will be disabled.

FileName Extreme Enter License Number Area

Visit FileName Extreme Web Site Selecting this menu will take you to SubRosaSoft main page, where you will find additional information about all SubRosaSoft products, manuals, support help, and contact information.

Error Window Selecting this will open up the Error Window. The Error window will list any issues encountered during the file import/examination phase and the renaming phase. Most of the time only corrupted files will trigger the Error window, and won’t hindered the rename process.

FileName Extreme Error Messages Panel

Selecting a Folder to Examine To select a folder to rename or analyze, click the icon on the right and choose a folder of files you wish to rename.

FileName Extreme Click Icon to Select Folder

Selecting a Folder to Examine To select a folder to rename or analyze, click the icon on the right and choose a folder of files you wish to rename.

FileName Extreme Drag Folder to Select

Alternatively, Drag any file or folder on to the icon to the right (it should change to a picture of a folder.

FileName Extreme Examine Button

FileName Extreme may take a bit longer to scan large folders or folders on slow devices, such as CD-ROMs o memory sticks. But the Examine step takes place only once.

Quick Tip: Take smaller steps
Scanning an entire device with hundreds of thousands of files will take hours just to gather all the necessary information of the files. We advise breaking large folders of files into smaller ones, and working on each piece separately.

None of your files will be affected until you apply the changes by clicking on the Rename button.

Quick Tip: Repeated operation
If you are working on the same folder from a previous session, you can click the Next button to go to the next window as FileName Extreme remembers where you left off.

Note: If for some reason you add files to your scanned folder, be sure to use the Back button and then Examine again.

Setting Up the Criteria for Rename

FileName Extreme Second Main Window

On the left hand panel of the window is a mini help file with brief explanation of the different options found in this window.

The top half of the right hand side lists the rename types, and various options such as what types of files to be included, whether to replace the names or simply tag on to the existing ones, and filtering out various
The bottom part of the window contains Options, Descriptions, and Examples of various renaming types.
For some rename types, the Options pane displays optional fields below the list of types. These fields will be used when performing a Preview.
FileName Extreme provides hundreds of different configuration possibilities, and we cannot cover them all. However, the general steps are as follows:

      1. Decide whether you want to Prefix, Suffix or Replace your existing file names. (Use the Prefix tab for these options.)
      2. Choose the file types you want to include when renaming. (Use the Extensions tab to set these.)
      3. Choose how you want to rename your files, such as affecting only the name, but not the file extension, or including both visible and hidden files. (Use the Name tab for these options.)
      4. Set other program options, such as Allow Multiple Previews, which lets you combine rename options. (Use the Display tab for these options.)

Note: Steps 2, 3 and 4 here can be thought of as program settings, especially since FileName Extreme remembers values from your last session, and since they generally do not need to be reset each time you rename files.

 

  1. Choose your Rename Types. (Use the Types tab to make your selections.)
  2. For each of the Rename Types you chose, set its options by clicking/highlighting the Rename Type in the top pane, and changes its settings in the Options tab in the pane below.

FileName Extreme Option for Types

The Description provides a brief explanation of how the current rename type will alter file names.

FileName Extreme Description for Types

In case the Description isn’t enough, an example is provided to show how the filename might change.

FileName Extreme Example for Types

What Rename Types are there?

Under Type, there are four basic methods of renaming:

  • Text format
  • Add data
  • Remove data
  • Advanced rules

The following is a list of types and methods for renaming files:

  Rename Type Method Description
Text Invert Case Inverts each letter’s case.
Lower Case All text becomes lower Case.
Random Case Change each letter to be uppercase or lowercase at random.
Title Case The first letter of every word will be uppercase and the rest of the word in lowercase.
Sentence Case The first letter of every sentence becomes uppercase while the rest of the sentence becomes lowercase.
Upper Case All text becomes uppercase.
Space on Change in Case Inserts a space character where there is a change of case (i.e. CamelCase) within the text.
Diacritical characters to non-diacritical Converts diacritical text to its non-diacritical version.
Add Add Date Include dates in the file name. There are a dozen or more options for dates.
Add File Size Adds the file size (in bytes).
Add Owner Adds the file’s Owner Name.
Add Sequential Number Adds an increasing Sequential Integer.
Audio MetaData Include metadata from audio files.
EXIF MetaData Adds EXIF tag fields from a picture file’s metadata.
Parent folders Adds the path through the Parent folders showing where the file came from.
Random Text (Password) Creates a Random password comprised of ASCII characters.
Add Permissions Adds the file’s Permissions.
Add File Hash Adds an MD5 hash of the contents of the file.
Remove/Replace Remove Excess Spaces Removes all space characters at the start and end of the text, and it turns all multiple-spaces within the text into single spaces.
Remove Hyphens Removes all hyphens from the text.
Remove Letters Removes all Letters from the text (A to Z).
Remove ASCII Removes all characters with an ASCII value between 1 and 127.
Remove non-ASCII Removes all characters that are not letters, numbers, spaces, or standard punctuation in ASCII.
Remove Hyphens Removes all hyphens from the text. Note: this option does not include en- or em-dashes.
Remove non-Letters Removes all characters that are not letters in ASCII.
Remove non-Numbers Removes all text other than numbers 0 to 9, the decimal point and the minus characters.
Remove Numbers Removes all numbers from the text (0 to 9).
Removes Punctuation Removes all punctuation characters (It does not remove hyphens).
Remove Spaces Removes all spaces from the text.
Remove Underscores Removes all underscore characters from the text.
Replace Spaces with Underscores Replaces all space characters with underscores.
Replace Spaces with Hyphens Replaces all space characters with hyphens.
Replace Underscores with Spaces Replaces all underscore characters with space characters.
Replace Hyphens with Spaces Replaces all hyphen characters with space characters.
Replace Underscores with Hyphens Replaces all underscore characters with hyphens.
Replace Hyphens with Underscores Replaces all hyphen characters with underscores.
Truncate Limits the text to a certain number of characters.
Advanced Rules Find and Replace Search for some text in the filename and replace with other text.
Regular Expression Pattern matching engine using special text string for describing a search pattern.

Text Format

Text formats change only the way your existing file names look. Formats include: invert case, lowercase, random case, title case, sentence case and uppercase. No characters are added or removed with text formats.

Case: Invert Case

Inverts each letter’s case.

Example: Use FileName Extreme To Rename Undelted Files
Result: uSE fILEnAME extreme tO rENAME uNDELTED fILES

Case: Lowercase

All text becomes lower Case.

Example: Use FileName Extreme to Rename ALL files
Result: use filename extreme to rename all files

Case: Random Case

Change each letter to be uppercase or lowercase at random.

Example: Using FileName Extreme to Rename undeleted Files
Result: usiNg FILeNAME EXtremE To rENAmE uNdElEted FileS

Case: Title Case

The first letter of every word will be uppercase and the rest of the word in lowercase. There is an option for whether to capitalize the conjunctions (e.g. and, or, but, and etc…)

Example: Using FileName Extreme to rename files recovered by FileSalvage or Camera Salvage Pro
Result (Capitalize Conjunctions ‘off’): Using Filename Extreme to Rename Files Recovered by Filesalvage and Camera Salvage Pro

Case: Sentence Case

The first letter of every sentence becomes uppercase while the rest of the sentence becomes lowercase.

Example: Use FileName Extreme to Rename ALL files
Result: Use filename extreme to rename all files

Case: Uppercase

All text becomes uppercase.

Example: Use FileName Extreme to Rename ALL files
Result: USE FILENAME EXTREME TO RENAME ALL FILES

Diacritical characters to non-diacritical

Converts diacritical text to its non-diacritical version e.g. ç becomes c (lowercase) and É becomes E (uppercase).
The conversion supports not only Western European languages but Germanic, Celtic, Romance, Slavic, Baltic, Finno-Ugric, Turkic and other alphabets.

Example: Garçon standing beside my Citröen outside the café after Peña’s fête.
Result: Garcon standing beside my Citroen outside the cafe after Pena’s fete.

Add Data

These formats add new text to the file names. You can choose to add the new text to the start of the file name, the end of the file, or replace the file name thus becoming the new file name. Usually this new text is derived from some aspect of each file such as its dates, size or internal metadata. You can add lots of information to your file names. Some examples include: creation date, modification date, day of the week, day of the year, file size, sequential number, time since creation, week of the year, and EXIF metadata from photos.

Add Date

Include dates in the file name. There are a dozen or more options for dates.

Example: Creation date adds the file’s Creation date and time.
Example: Modification date adds the file’s Modifcation date and time.

Add File Size

Adds the file size (in bytes).

Example: My FileName
Result: My FileName 11.8 megabytes

Add Owner

Adds the file’s Owner Name.

Example: My FileName
Result: My FileName doraemon

Add Sequential Number

Adds an increasing Sequential Integer. The format provides up to three sections for positive and negative numbers plus zero, and can include commas, brackets and symbols, with special characters escaped with a backslash (e.g. $###,###,##0.00).

Example: My FileName
Result: FileName 0001

Audio MetaDataMetadata

Include metadata from audio files. Supported sound formats include: aac, asf, avi, m4a, m4p, m4v, mov, mp3, and wma files.

This option adds extra tag fields from an audio file’s metadata. Note: not all audio files have metadata fields, or data in those fields, and metadata fields vary between audio file formats.

Check the boxes for fields you want to include. You can drag to reorder the fields.

FileName Extreme Fields for Audio Metadata

Example: My FileName
Result: My FileName TrackNumber Title Album Artist Composer

FileName Extreme Fields for Exif Metadata

Select, drag, and reorder the tags as required. Tags will be appended to the file name in the order displayed. (Note: the next time you use FileName Extreme, these selected tags will appear at the top of the list).

Example: My FileName
Result: My FileName Make Model Artist DateCreated

Quick Tip: Scan Once
You only need to do the Examine scan once. After this, all Preview renaming and testing works on the database of file metadata so it’s very fast.

Quick Tips The selection and order of the tags also affects which columns will be exported in the Export EXIF feature which is described in the Export section later.

Parent folders

Adds the path through the Parent folders showing where the file came from

Example: My FileName
Result: >>Users>>MyLoginAccount>>Documents>>My FileName

Random Text (Password)

The Random Text (Password) feature allows you to create a Random password comprised of ASCII characters. The password is unrelated to the original name of the file. You can choose the number of letters being added, whether the length of the random string can vary and what types of characters may occur in the string.

The text string can be one of:

  1. Letters
  2. Numbers
  3. Symbols (common ASCII symbols)
  4. Letters and Numbers
  5. Letters and Symbols
  6. Numbers and Symbols
  7. Letters, Numbers and Symbols

FileName Extreme Apply Random Password

Example: Working With Data Recovery Products.png
Result (with Max. Characters set to 16): =M)2p~,xX#e=xZJ-.png

Add Permissions

Adds the file’s Permissions.

Example: My FileName
Result: My FileName 755

Add File Hash

Adds an MD5 hash of the contents of the file.

Example: My FileName
Result: My FileName CD0A32618C17D1340AE064B44ADFFAC6

Remove Data

These formats allow you to remove existing textual data from the file names. Examples include: remove ASCII, excess spaces, non-ASCII, non-letters, non-numbers, numbers, punctuation, and spaces.

Remove Excess Spaces

Removes all space characters at the start and end of the text, and it turns all multiple-spaces within the text into single spaces.

Example: There seems to be an abundance of spaces in this sentence!
Result: There seems to be an abundance of spaces in this sentence!

Remove Hyphens

Removes all hyphens from the text. Note: this option does not include en- or em-dashes.

Example: My-FileName
Result: MyFileName

Remove Letters

Removes all Letters from the text (A to Z). It will remove both uppercase and lowercase letters.

Example: 55 boys catching 12 trains to ‘big school’.
Result: 55 12 ‘ ‘. ?

Remove non-ASCII

Removes all characters that are not letters, numbers, spaces, or standard punctuation in ASCII.

Example: Bubba Tea™ menu at 85°C Cafe and Bakery
Result: Bubba Tea menu at 85C Cafe and Bakery

Remove non-Letters

Removes all characters that are not letters in ASCII. Note that spaces are preserved.

Example: There were 55 boys catching 12 trains to ‘big school’. How many got there on time?
Result: There were boys catching trains to big school How many got there on time

Remove non-Numbers

Removes all text other than numbers 0 to 9, the decimal point and the minus characters.

Example 1: 123 revolutions
Result: 123

Example 2: -180 degrees in a circle
Result: -180

Remove Numbers

Removes all numbers from the text (0 to 9). It does not remove periods, commas, currency symbols, or percentage or minus signs.

There were 55 boys catching 12 trains to ‘big school’.
There were boys catching trains to ‘big school’.

Removes Punctuation

Removes all punctuation characters (±!@#$&*()_—+§={}[]:|;'<>?,./”) from the text. It does not remove hyphens.

Example: Email me at support@subrosasoft.com or call me on (123) 555-6789. I must know, sooner rather than later, what the news is!
Result: Email me at supportsubrosasoftcom or call me on 123 5556789 I must know sooner rather than later what the news is

Remove Spaces

Removes all spaces from the text.

Example: 123 revolutions
+36.39° Celsius
-180 degrees in a circle
Result: 123revolutions
+36.39°Celsius
-180degreesinacircle

Remove Underscores

Removes all underscore characters from the text.

Example: My_FileName
Result: MyFileName

Replace Spaces with Underscores

Replace all space characters with underscores.

Example: My File Name
Result: My_File_Name

Replace Spaces with Hyphens

Replace all space characters with hyphens.

Example: My File Name
Result: My-File-Name

Replace Underscores with Spaces

Replace all underscore characters with space characters.

Example: My_File_Name
Result: My File Name

Replace Hyphens with Spaces

Replace all hyphen characters with space characters.

Example: My-File-Name
Result: My File Name

Replace Underscores with Hyphens

Replace all underscore characters with hyphens.

Example: My_File_Name
Result: My-File-Name

Replace Hyphens with Underscores

Replace all hyphen characters with underscores.

Example: My-File-Name
Result: My_File_Name

Space on change in Case

Inserts a space character where there is a change of case (i.e. CamelCase) within the text. Where an underscore is followed by an uppercase it is replaced with a Space character.
Example: MyFileName
Result: My File Name

Example: My_FileName
Result: My File Name

Truncate

Limits the text to a certain number of characters. Note that the excess text is discarded.

Example: My FileName is way too long for most operating systems. Modern operating systems allow up to 255 characters, but that isn’t enough for me. I’m a very detail-oriented person and like to include as much detail in my file names as possible so that I can see it all at once. I have to make my windows very wide to see it all and I recently bought a 4K display just so I could make my windows even wider. I wear head-mounted binoculars now because the text is so small. My co-workers say my file names should have any characters that are excessive to project requirements removed from the start or the end of the name. But I don’t agree.
Result: My FileName is way too long

Remove ASCII

Removes all characters with an ASCII value between 1 and 127. It leaves all higher characters such as foreign characters and other symbols.

Example: Most ‘text’ is made up of uppercase and lowercase letters, numbers and basic symbols — but text can look “better” with characters higher than ASCII™…
Result: ‘’—“”™…

Advanced Rules

These formats apply sophisticated rules to the file names. There are two kinds of format rules:

  • Find and Replace
  • RegEx (Regular Expressions)
Find and Replace

The Find and Replace feature allows us to make quite complicated changes to file names very simply. For example you can search for some text in the filename and replace it with other text if the Find text occurs:

  • anywhere in the file name
  • only at the start of the filename
  • only at the end of the filename
  • in-between two strings of text (e.g. brackets)
  • from where it finds the text right up until the end of the file name
  • from where it finds the text all the way back to the start of the file name

Also you can insert the new text into the file name a certain number of characters from the start or from the end of the file name. If instead you want to replace the found characters, you can do that too!

FileName Extreme Find and Replace Function

RegEx

Regular expressions are a system of complex pattern matching common in Unix-based operating systems, database systems, and programming tools.

If you’re an expert in regular expressions then this function is for you! You can perform a search on the file name for text using a RegEx matching string. Replacement text can have it’s own RegEx rules as well. This method is very advanced, but is extremely powerful. If you’re new to RegEx or don’t think of yourself as an expert, remember that you can play around with the Preview command without actually renaming any files.

Using Regular Expressions is a powerful but complex art. It is beyond the scope of this manual to describe all the features available within regular expressions. However, one example, shown below, is searching for certain patterns of letters and replacing them with other text. There is a popup menu for both the Search and Replace patterns showing many of the available options and common sets.

You can choose the start position for the searching, whether the search is case-sensitive, whether the dot symbol matches every occurrence possible, whether matches of empty text are valid, and whether to replace all matches found. If you want to continue searching even after the first occurrence, use the Greedy option—for example, matching from the beginning date to the “PM”:

Screen Shot 2016-10-28 at 12.04.33 PM

With

^Screen Shot (.+)PM

Note: RegEx includes a number of other options unsupported for FileName Extreme because they aren’t relevant in file names, such as the type of line ending.

FileName Extreme Reg Ex Function

What To Rename? The Name Tab

FileName Extreme Name Panel

You aren’t limited to renaming just the file names. You can choose to rename:

    Just file names, just extensions, or both file names and extensions

  • Just files, just folders, or both files and folders
  • Just visible files/folders, just hidden (invisible) files/folders, or both visible and hidden and files/folders
  • Just rename files that are one level deep or rename all files in all sub-folders — This might be useful when testing on a folder containing many subfolders.
  • Just file path that contains text — If you want to include only certain files/folders (and not others) then place their distinctive path or name in the Must contain text field. Only files/folders containing this text somewhere in their path names will be included for renaming. For example including ‘Utopia’ will only include files within a folder called ‘Utopia’. By default this field is empty, so all files are renamed.
  • Just file path without the text — If you want to exclude certain files/folders then place their distinctive path or name in the Mustn’t contain text field. Any files/folders containing this text somewhere in their path names will be excluded from renaming. For example including ‘Sony 2016’ will exclude files with ‘Sony 2016’ somewhere in their name or a parent folder. By default this field is empty, so all files are renamed.
Quick Tip: Scan Once
You only need to do the Examine scan once. After this, all Preview renaming and testing works on the database of file metadata so it’s very fast.

Which Part Of The Name To Rename – The Prefix Tab

FileName Extreme Prefix Panel

When using an Add Data type, you have a choice of where to add the new text. You can also separate this new text with a space, and even surround the new text in brackets.

You can add the text as:

  • Prefix (at the start of the existing file name)
  • Suffix (at the end of the existing file name)
  • Or completely replace the existing file name

The Place in Brackets options will allow the newly inserted name with brackets of your choice.

What Kind Of File Formats To Rename – The Extensions Tab

FileName Extreme Extensions Selection Panel

Under the Extensions tab you should see a full list of every file extension within the chosen folder. If you only want to focus on certain file formats, uncheck the extensions you don’t want to rename. You can turn every extension on (or off) by clicking the All On (or All Off) buttons. Clicking the Unselect and Select buttons is equivalent to checking on (or off) the selected extensions.

Quick Tip: Files without Extensions
If an extension cannot be detected during the initial scan of the folder, the file will not be renamed. Only extensions that show up under the extensions tab can be renamed.

Select Display Preferences

Normally alias files and hidden files are not displayed in the preview window and therefore are not renamed. Also, even if a file’s name will be unchanged, it will still be displayed in the Preview window. If you wish to change the display settings to reveal hidden files, alias file, or display only filenames that are changed, select the Display tab and change the settings.

FileName Extreme Display Selection Panel

Allow multiple Previews

Normally performing a Preview will rename the original file name each time. The Allow multiple Previews option will allow you to apply the rename type to the Preview file name instead. This allows you to perform multiple successive rename types to build up a file’s name until it is exactly how you want it. To exit from this feature, just uncheck the Allow multiple Previews checkbox.

For example, under Audio MetaData, I selected Artist, Track number, Title, and Album to replace the current names, then click on Next and perform a Preview, the preview names of the files will be the following.

FileName Extreme Allow Multiple Display Step 1

I then click Back, select from Display tab Allow multiple Previews, then click on Type, unselect Audio MetaData and click on Find and Replace to replace the all caps “BABYMETAL” to “BabyMetal”.

FileName Extreme Allow Multiple Display Step 2

I then click Next and run a Preview again, I will get the following. Note that the in addition to retaining the previous preview, the Find and Replace criteria has also been applied.

FileName Extreme Allow Multiple Display Step 3

Calculate File Hashes

A hash value is a numeric value of a fixed length that uniquely identifies data. Hash values represent large amounts of data as much smaller numeric values, so they are used with digital signatures. FileName Extreme will calculate the hash value of the files as they are being examined if you have this check box selected. However, it will slow down the process significantly.

It’s best used for eDiscovery or forensics related scenarios where the integrity of the files have to be verified.

Note: You will need to re-import/examine the files thru the first window in order for FileName Extreme to generate the hash value for each item.

Display Aliases

By default Aliases are not displayed in the column list and are not renamed. Check the Display Aliases check box will display all alias files. Check the Display Hidden files check box to display all hidden or invisible files.

Display Hidden Files

By default hidden files are not displayed in the column list and are not renamed. Check the Display Aliases check box to display all alias files. Check the Display Hidden files check box to display all hidden or invisible files.

Display only Changed Files

Normally all filenames are displayed, even if their names remain unchanged. If you wish to display only those filenames that are changed by the current settings, click the Display only Changed Files check box.

Examine includes Hidden files

By default hidden files are not examined. Select it if you want to include hidden files to be included in the analysis.

Once you are satisfied with your rename criteria, you can click Next to move to the Final Window for previewing and Renaming of the Files.

FileName Extreme Final Window After Preview

Rename the Files

Preview

Click the Preview button to show what the checked (matching) file names would be renamed to with the current settings. Note that if you have a lot of files and sub-folders this may take a while. It will also show you where there may be conflicts between renamed files.

Once the Preview is done, the various Rename buttons will be enabled. If you’re happy with the new Preview names, then click one of the Rename buttons to rename the files.

There are three options for Rename.

Rename

If there are no file name conflicts and you’re sure that the new file names are just what you want, then click on the Rename button. It will rename all the checked file names according to your settings. Please note that this cannot be undone! If you are not sure, make a backup of your folder first in case you need to recover the file names as they were. Alternatively, you can use Rename Copy instead.

Rename Copy

Rename Copy will keep the original files as they are, but make a copy of the selected files into your chosen location, renaming them according to your settings.

Rename and Move

Selecting Rename and Move will rename all the checked file names according to your settings and move them into your location of your choice. Please note that this cannot be undone! Ensure you make a backup of your original folder first, in case you need to recover the file names as they were.

Exporting the Information

Remember that you don’t actually have to rename anything. You may decide to just export the Preview file list for your records. You can export in one of four formats: comma-separated-value (CSV), tab-delimited (TXT), portable document format (PDF) and XML (with an XLS extension for Excel).

FileName Extreme Export Panel

Exporting File List

Under Export tab, there are various items with data you can export. They are File List, Audio List, Picture List, Artwork, and Lyrics.

What columns to display? – The Columns Tab

Under the Columns tab is the full list of possible file attributes (apart from Audio and EXIF MetaData). If you want to view a column of data then check its box. You can turn every column on (or off) by clicking the All On (and All Off) buttons. Clicking the Select (or Unselect) buttons is equivalent to checks on (or off) only the selected columns. The following figure showed the columns Creation Data, Extension, and Kind displayed in the Preview window in addition to Current and Preview Names.

FileName Extreme Export File List

You can also drag the file attributes to reorder them in the list.

The feature is very useful to get a list of the file attributes for export or archival purposes.

FileName Extreme Export File List in PDF

Using the Layout function to Change the Column List

There are a couple of ways to change the format of the file list. You can change the font size and you can change the column widths. By default the column widths is set to 100%, meaning that the chosen columns take up the full width of the list. If your screen is small, or you wish to display many columns, you can drag the slider to the right (up to 500%). This will cause the file columns wider by allowing the file list to scroll horizontally.

FileName Extreme Final Window Layout Tab

Normally the renaming process is very quick, but if you have a large number of files to rename, or the files are being copied and they are very large, then you could check the Quit after Rename check box. Once the last file is renamed, the application will quit itself automatically.

Export Audio List

On the Rename Type page, ensure the Audio MetaData rename type is highlighted. Check on the Audio MetaData fields you want to export. You can even drag them up or down in the list to change the export order. Once you select the fields you are interested in for export to a list, click on Next.

Click on the Export tab and click the Export Metadata button. The currently checked metadata fields will be exported for you along with the full pathname to the file.

Export Audio List with MetaData

Here’s an example of the Audio List exported in PDF

FileName Extreme Export Audio Data

Export Picture List

On the Rename Type page, make sure EXIF MetaData is selected and highlighted. Check and select the EXIF Metadata fields you want to export. You can even drag them up or down in the list to change the export order. Once you select the fields you are interested in for export to a list, click on Next.

Click on the Export tab and click the Export Metadata button. The currently checked metadata fields will be exported for you along with the full pathname to the file.

FileName Extreme Select Picture Metadata for Export

Here’s an example of the Picture List with the selected MetaData types exported in PDF

FileName Extreme Exported EXIF Data PDF

Export Artwork

Export the artwork of the Audio files to the following format of your choice – Jpeg, BMP, and PNG. You can also select the quality of the export to minimize the file size at the expense of quality.

FileName Extreme Export Artwork

After you have selected the Format and Quality, click on Export Artwork to select a folder for destination.

FileName Extreme Exported Artwork

Notes – Only the checked Audio files containing embedded artwork will be exported.

Export Lyric

When you choose to export you will be asked to choose a folder in which to save the lyric files — they will be saved in plain text format. You can export all your iTunes lyrics in a few clicks!

FileName Extreme Export Lyrics

Notes – Only lyrics of Audio files with embedded lyrics and contains Lyrics metadata tag will be exported.

Additional Information on Audio and Picture files.

Audio Data function for viewing embedded information of the audio files

You can also view specific details of audio files with embedded data. By Selecting the Audio Data tab, and clicking on an audio file in the Preview window, detailed information of the audio file and the artwork (if available) will be displayed.

FileName Extreme Audio Data Options

This function will give you a quick and easy way to analyze audio files, and give you additional metadata information you may want to consider as criteria in renaming your audio files.

FileName Extreme Display Audio Data

Notes – Currently, FileName Extreme cannot export the data obtained directly from the Audio Data tab. You will need to go back to the previous window by clicking Back, then selecting the additional tags from the Audio MetaData options, then clicking on Next to use Export > Audio List to export the Audio MetaData for the Audio files you selected (see above on Export Audio List).

Picture Data function for viewing the embedded information of the picture files

You can also view specific details of pictures with EXIF data. By Selecting the Picture Data tab, and click on a picture’s filename (e.g. a JPEG, TIFF, CR2, NEF, and PDF) in the Preview window, detailed information of the picture and part of the actual picture will be displayed.

FileName Extreme EXIF Data Options

This list of fields is an aggregate of every field type from every picture file, so the file you have selected for analysis might not contain every field, or even if it contains the tag field, might not have a value for that field. You can stretch the sliders to see more of the table or picture.

This function will give you a quick and easy way to view essential data for the selected picture. The information will also provide you with additional information for considering what to include in your naming criteria or data export.

FileName Extreme Display EXIF Data

Notes – Currently, FileName Extreme cannot export the data obtained directly from the Picture Data tab. You will need to go back to the previous window by clicking Back, then selecting the additional tags from the EXIF MetaData options, then clicking on Next to use Export > Picture List to export the data (see above on Export Picture List).

A – Question and Answers

Q. I need support help, what should I do?

A. Our technical support is free and can be accessed by e-mail (Our e-mail support hours are 10 am to 6 pm Monday through Friday, California time). You must include in the e-mail your serial number, system configurations, and the system software version. I don’t have a password for my system. Can I still install the software?

Q. Can I manually edit a filename?

A. Yes you can. Click on the appropriate Preview filename and make the desired edits (keep the extension!). Note that these manual edits will be lost if you return to the Rename Type screen since it will require you to re-Preview when you return before you can rename your files.

Q. Are there functions that are only available on certain platforms?

A. The EXIF data is only available for Mac OS.

The Other Mac OS-only column fields include:

  • Attribute Modification Date UTC
  • Backup Item Excluded
  • Is Application
  • Is Bundle
  • Is Ejectable Volume
  • On Remote Volume
  • Logical File Res Length
  • Creator
  • Hard Linked
  • Physical File Res Length
  • Resource Fork Length and Type
  • Group Name
  • Owner and Permissions

Column data only available for Windows include:

  • Compressed File Length
  • Compressed File
  • Encrypted File
  • Long Path and Short Path
Q. Can I extract MP3 metadata tags?

A. Yes. You can extract the metadata from any of these file formats: aac, asf, avi, m4a, m4p, m4v, mov, mp3 or wma. You can even extract the Artwork and the song Lyrics, if available.

Q. Can I rename only filenames with particular extensions?

A. Yes. Under the Extensions tab you have a list of every type of file extension within the chosen folder. Uncheck the extensions of the files you don’t want to rename.

B – Copyright, EULA and Trademarks

Copyright Notice

SubRosaSoft.com Inc copyrights this software, the product design, and design concepts with all rights reserved. Your rights with regard to the software and manual are subject to the restrictions and limitations imposed by the copyright laws of the United States of America.

Under the copyright laws, neither the programs nor the manual may be copied, reproduced, translated, transmitted or reduced to any printed or electronic medium or to any machine-readable form, in whole or in part, without the written consent of SubRosaSoft.com Inc.

©Copyright 2016 SubRosaSoft.com Inc. All Rights Reserved.

End User License Agreement for FileName Extreme – Click Here
Trademarks

“FileName Extreme” is a trademark of SubRosaSoft.com Inc.

All other brand and product names are trademarks or registered trademarks of their respective holders.